OAGS Annual Meeting: Become an Exhibitor

  • Details/ Contract/ Package
  • Exhibitor Rates & Payment

25th OAGS Annual Meeting
Saturday, November 2, 2019
Toronto Hilton Downtown Hotel

NEW 2019 Preliminary Program - download

Annual Meeting Page /Details for Attendees

OAGS Exhibitor Package *

Exhibitor Application & Payment Deadline:

September 1, 2019

Prospectus & Letter of Invitation:


APPLY NOW! Contract/Application 2019:


Terms & Conditions:




Hilton Hotel Reservation Block (deadline Oct.11):

Book Online

Shipping Label:


Hilton Hotel Exhibitor Guide (i.e.Delivery):


Robinson Show Services Exhibitor Manual (additional):

Coming Soon

PSAV - Internet/Additional AV Form:


Royal College National Standard re. CPD Activities:


CMA Guidelines for MD Interactions with Industry:


CMA Code of Ethics and Professionalism:


Recent Open Notices to Companies:

Download - 1st Notice
Download - 2nd Notice
Download - 3rd Notice

*Special Note: Space is limited, so booths will be reserved upon receipt of contract and subsequent payment on a first come basis. Higher levels will be considered on an individual basis; OAGS reserves the right to make the final decision.

ACCOMMODATION: We have an amazing hotel group rate of $179/standard room at the Hilton Toronto Downtown Hotel (145 Richmond St. W., Toronto). The "OAGS19" block is limited and will be released on Oct.11 pending availability, so book soon! Phone: 1-800-HILTONS Book Online Now.

Publishers & Physician Recruiters should contact Lori at the OAGS (1-877-717-7765 / ) .


  • Excellence Level & Symposium (limited) - MD Financial Management
  • Platinum Level & Symposium - Limited to 1 exhibitor - Still Available
  • Gold Level & Symposium - (limited) - Pendopharm
  • Silver Level - (exhibit only) - Still Available

NOTE: Download Prospectus for more details.


  • Exhibitor Storage / locked on-site - AFTER 12pm ONLY, Friday, Nov. 1 (one day prior)...until 6pm, Saturday, Nov.2
  • Robinson Show Services (Pipe&Drape) Move-In - approx. Friday, Nov. 1, 6:30pm onward
  • Exhibitor Move-In - Friday, November 1, ~after 9pm through 11pm* (this open foyer is not secured; do not leave valuables unattended overnight; inquire about secured storage)
  • Exhibitor Move-in -Saturday, November 2, ~6:00AM-8:30AM
  • Exhibit Hours -Saturday, November 2, ~7:30AM-3:45PM
  • Exhibitor Move-out - Saturday, November 2, ~ 3:45PM-5PM
  • RSS Pipe&Drape Move-Out -Saturday, November 2, ~ 4:00PM-6:00PM
  • *STORAGE: You can store some equipment in the Varley Room on the eve of the meeting after 12pm on Friday, November 1, if necessary. Reps must retrieve it themselves the next morning. Please DO NOT leave valuables (i.e. monitors, laptops, scope equipment) on the open foyer floor on Friday evening if you are setting up early. There will NOT be any storage available after the event. Companies/Exhibitors should make arrangements for pick up. Robinson Show Services can assist you with any additional cartage or storage requirements at your expense.


Contact Lori Quilty, OAGS Coordinator
Phone: 705-745-5621 / 1-877-717-7765
Fax: 705-745-0478
Mailing Address: OAGS, PO Box 192, Station Main, Peterborough, ON, K9J 6Y8
Courier Address: (Contact the office for separate address)

NOTE: At this time, we are primarily accepting exhibitor contracts from companies within the surgical, pharma, medical and related computer software industries. We reserve the right to decline offers from certain other industries that may potentially have a conflict of interest, but all will be considered on an individual basis.

2019 Industry Exhibitor Rates *


exhibitor fee

Excellence Exhibitor**
(No Longer Available)


Platinum Exhibitor**
(Limited to 1) Still available


Gold Exhibitor**
(No Longer Available)


Silver Exhibitor Still available


Physician Recruiters / Publishers Contact OAGS Office

* The Ontario Association of General Surgeons is a non-profit organization and is therefore not required to charge HST at this time. The fees listed above are flat rates. For more details: Download Exhibitor Prospectus. Also, click Details tab.
** Refer to prospectus for complete benefits. Only the Excellence/Platinum/Gold exhibitors have symposia options along with booth space. The OAGS board/Program Committee will review applications and make the final decision.

1) Exhibitor Contract:
All potential exhibitors MUST submit a signed contract provided on the previous "Details" page. A copy should be emailed to the OAGS right away to hold your spot until payment is received. Contract and payment deadline is September 1st.

2) Payment Options:
Payment in full is due 60 days prior to the event (Sept. 2), after which period, the OAGS reserves the right to cancel your contract and reassign your booth space. There are 2 payment options...

a) Cheque (mail): Please make cheque payable to the "OAGS" or "Ontario Association of General Surgeons. (mail to: Attn. Treasury, Ontario Association of General Surgeons, P.O. Box 192, Station Main, Peterborough, ON K9J 6Y8). or...
b) Credit Card (PayPal Only): Major credit cards are acceptable - Canadian currency only. Once you complete the form below, you'll be taken directly to the PayPal site where you can pay securely online. Alternatively, you can call the OAGS and pay over the phone: 1-877-717-7765 .

Choose Exhibitor Level

Company Name here...

Contact Person / Phone#